How to Use Dingtalk AI Spreadsheet to Create an Event Registration Form and Post on Your Website – Hong Kong

Dingtalk is more than just a communication platform—it offers powerful AI tools that make organizing events and managing registrations effortless. One of the most convenient methods is using the Dingtalk AI Spreadsheet to create forms for event registration and then sharing them directly on your website. Here’s a step-by-step guide for doing this:

Step 1: Create Your AI Spreadsheet in Dingtalk

• Open Dingtalk and navigate to the workspace where you want to manage your event.
• Select “AI Spreadsheet” under productivity tools.
• Start a new sheet and customize columns for necessary registration details (e.g., Name, Email, Company, Phone, Special Requests, etc.).
• Use the smart fill and AI formula features to automate data validation and streamline entries.

Step 2: Enable Form Mode

• In the spreadsheet, look for the “Form” button—usually accessible from the toolbar or setting menu.
• Convert your spreadsheet into a form: select the option like “Generate Form from Spreadsheet.”
• Customize the appearance and fields of the registration form. You can:
  • Set required fields
  • Add dropdowns or single/multiple choice questions
  • Enable file uploads if necessary

Step 3: Get a Shareable Link or Embed Code

• Once your form is ready, click “Share” or “Publish.”
• Dingtalk typically provides a link to the form that you can share with attendees.
• Some advanced plans let you get an embed code (often HTML or iframe) for use on external sites.

Step 4: Add the Form to Your Website

• If you run a WordPress site (like AiX Society), log in to your admin dashboard.
• Go to “Posts” » “Add New” (as you are doing now).
• In the content editor, write your event introduction and details.
• Paste the Dingtalk form link or embed code directly into your post. For links, highlight with a button (e.g., “Register Here”); for embed code, use a “Custom HTML” block to display the form within the post.
• Select categories like “Events”, “Dingtalk”, or “Latest AI Tools” to make your post easy to find.

Step 5: Publish and Promote

• Set the post status to “Publish.”
• Share the post on your social channels, Dingtalk groups, or make use of plugins like WP LinkedIn Auto Publish to promote across platforms.
  
  You can enhance your event registration process by embedding the Dingtalk AI Spreadsheet form directly into your website using an iframe. This allows visitors to fill out the registration form without ever leaving your event page.
  
• Simply follow these extra steps:
• After generating your Dingtalk form, look for the “Share” or “Embed” option in the Dingtalk interface.
• Copy the iframe embed code provided.
• In your WordPress post editor, add a Custom HTML block where you want the form to appear.
• Paste the iframe code into the block.
• Update or publish your post—attendees can now register right on your website without being redirected.
• Tip: Using an iframe for Dingtalk forms keeps the registration experience seamless and professional for your audience.

Step 6: Manage Registrations in Dingtalk

• Registrants’ info will populate into your Dingtalk spreadsheet instantly.
• Use built-in AI functions to automate reminders, send confirmation emails, and analyze attendee data.

Benefits of Using Dingtalk AI Spreadsheet for Event Registration

• Automated data entry and validation with AI
• Easy integration with Dingtalk meeting and communication workflows
• Real-time updates for organizers
• Secure, cloud-based management

By following these steps, you’ll have a complete workflow from creating the form in Dingtalk to publishing it on your website for attendees to register quickly and securely.

Text by: Michael C.S. So, AiX Society – Hong Kong | Malaysia