DingTalk AI Meeting Assistant: How AI is Transforming the Way We Meet

Meetings are the backbone of enterprise collaboration — but they have long been plagued by inefficiency: missed action items, incomplete notes, and hours lost to manual follow-ups. DingTalk’s AI Meeting Assistant is changing all of that, bringing intelligent automation directly into the heart of corporate communication.

What Is the DingTalk AI Meeting Assistant?

DingTalk’s AI Meeting Assistant (钉钉会议) is a built-in intelligent feature within the DingTalk platform that automates the entire meeting lifecycle — from scheduling and preparation all the way through to post-meeting follow-up. Powered by large language model (LLM) technology, it listens, understands, and acts on everything discussed during a meeting so that participants can focus entirely on the conversation.

Key Features

Real-Time Transcription: DingTalk’s AI Meeting Assistant transcribes spoken words into text in real time during video and audio calls. It supports over 19 languages, making it invaluable for international teams and cross-border business collaboration across the Greater China region and beyond.

Automatic Meeting Minutes: Once the meeting ends, the AI automatically generates structured meeting minutes, capturing the key discussion points, decisions made, and next steps. What used to take 30 minutes of manual effort after every meeting now takes seconds.

AI-Generated Action Items and To-Do Lists: The assistant intelligently identifies commitments and action items from the conversation and creates a to-do list automatically. These tasks can be assigned to team members and synced directly into DingTalk’s AI Sheets for tracking.

Smart Summaries: For anyone who missed the meeting or needs a quick refresher, DingTalk can produce a concise AI summary. Instead of watching a 1-hour recording, attendees can understand the full meeting in under 3 minutes.

Subtitle Translation: Live subtitle translation helps bridge language barriers during meetings, enabling seamless multilingual communication between teams across Hong Kong, mainland China, and international partners.

Smart Meeting Controls: AI-powered meeting controls help manage large meetings, handling participant permissions, screen sharing, and noise suppression automatically.

Why This Matters for Businesses in Hong Kong and the Greater Bay Area

For enterprises operating across Hong Kong, Shenzhen, and the broader Greater Bay Area, meetings often involve participants speaking different languages and operating across different time zones. DingTalk’s AI Meeting Assistant directly addresses these pain points by removing language friction and automating administrative burden.

Companies like Meinian Health Group have already leveraged DingTalk’s AI meeting capabilities to conduct standardized monthly quality reviews across 600+ branch clinics, replacing subjective manual evaluation with objective AI-powered meeting assessments.

Real-World Impact

Studies from DingTalk enterprise clients show that teams using the AI Meeting Assistant reduce post-meeting administrative work by over 60%. Project iteration cycles can be shortened by two-thirds when meeting outcomes are instantly converted into trackable tasks — as demonstrated by Himalaya (喜马拉雅), which reduced its development cycle significantly after adopting DingTalk’s AI-powered workflows.

Getting Started

The AI Meeting Assistant is available within DingTalk’s video conferencing feature. Organizations in Hong Kong can access it through AiX Society, DingTalk’s official strategic partner for Hong Kong and the Greater Bay Area. AiX Society provides onboarding, customization, and ongoing support to ensure businesses can deploy the AI Meeting Assistant quickly and effectively.

Conclusion

The DingTalk AI Meeting Assistant represents a fundamental shift in how enterprise meetings are conducted and documented. By automating transcription, minutes, action items, and follow-ups, it frees professionals to focus on what matters most: making better decisions faster. In the AI era, every meeting should leave a clear, actionable record — and DingTalk makes that effortless.